Public Tender Review Checklist

Record the owner, project, solicitation number, procurement portal, closing date, exact time, and time zone.

Record the question deadline, named contact, and any mandatory site visit or bidders’ meeting.

Download every supplied PDF, drawing, schedule, appendix, and Excel file.

Preserve one untouched copy of the original package and begin a revision log.

List every required form, declaration, schedule, signature, seal, and attachment.

Separate requirements due with the bid from those due before or after award.

Record the submission method, file format, naming rules, size limits, and acknowledgement requirements.

Confirm bid security, insurance, bonding, and mandatory declaration requirements.

Review instructions, specifications, drawings, schedules, and general conditions together.

Identify allowances, alternates, provisional items, owner-supplied items, and unit prices.

Use the official pricing workbook or schedule when one is supplied.

Link material assumptions and unresolved issues to their source location and assign a responsible owner to each.

Update affected pricing whenever an issued addendum changes the package.

Check the official procurement source for late addenda.

Confirm every issued addendum was reviewed and acknowledged as required.

Check formulas, totals, legal names, signatures, attachments, and file names.

Open the final files, submit early enough to handle portal problems, and save the receipt.